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Deals artistsdeals esignatures Pro Knowledge Hub docusign

DocuSign Your Artists: How e-Signatures Can Make Life Easy. 

RLP

Today, electronic signatures have become a reliable and convenient alternative to traditional signatures, especially in the ever globalising music industry. One of the most popular e-signature solutions available today is DocuSign, a name synonymous with the entire industry of e-signatures. A cloud-based service that enables you to sign, send, and manage contracts electronically. It offers a secure and efficient way to sign contracts with artists, saving you time and resources! Not to worry about meeting legal requirements either, Docusign goes far I covering you.

Once you have the software it’s so straightforward for you and your artists that you will all soon be having nightmares of the clunky process of signing documents in person or spending weeks sending them back and forth in the mail.

Benefits of DocuSign –

Using DocuSign to sign artist contracts can benefit your life as an independent record label in numerous ways, such as:

  • Time-Saving: You can sign and execute contracts in a matter of minutes, compared to the days or weeks it takes to sign traditional contracts.
  • Cost-Effective: It eliminates the need for printing, mailing, and courier services, saving you money on paper, postage, and other related expenses.
  • Efficient Management: Helps store and organise contracts in a secure, centralised location, allowing you to easily access and manage documents.
  • Enhanced Security: Uses secure technology to authenticate users and ensure that only authorised signers can access and sign documents.
  • Reduced Errors: Also eliminates errors related to missing signatures, incomplete information, and illegible handwriting, ensuring accurate and complete contracts.

The Artist Deal Signing Process 

The process of signing deals with artists involves numerous steps, including negotiating contract terms, obtaining signatures, and executing the contract. This process can take a significant amount of time, especially when dealing with traditional paper-based contracts. Not to worry though, Docusign goes a long way in streamlining the process as much as possible. The artist can sign the contract using any device and it is automatically returned to the record label, saving time!

Getting Started With DocuSign –

The software offers an automated workflow that allows you to to set up templates for frequently used contracts. This will save time whilst also keeping track of different types of your regularly used contracts in a secure area.

You can create an account on the DocuSign website and upload the contract to the platform where you can then add signature fields to the document and send it electronically to the artist for signature.

Several independent record labels have already implemented DocuSign in their contract signing process. The indie label Captured Tracks has been using DocuSign since 2016, reporting significant reductions in their time and money spent.

DocuSign Security and Best Practices –

The platform is designed to comply with industry-standard security protocols, such as the (GDPR) and the (ESIGN). They also offer common security features such as two-factor authentication, email notifications, and audit trails to ensure that only authorized individuals have access to contracts and that all signing activities are tracked and recorded, ensuring that you have less to worry about.

When using DocuSign to sign artist deals, these are some of the best practices that you should follow to ensure you get the most out of the software:

  • Creating clear and concise contracts that are easy for artists to understand.
  • Setting up automated workflows to save time and effort.
  • Providing artists with clear instructions on how to sign contracts electronically.
  • Ensuring that all signed contracts are stored in a central location.

DocuSign and other e-signature software is game-changing for independent record labels. It allows you to sign contracts with artists in a secure, efficient, and cost-effective manner. While e-signatures are becoming increasingly popular, it’s essential to ensure that the process is secure and compliant with legal regulations. Ultimately, spending more time in making sure these processes are done well is far more important than cutting corners. Luckily, these technologies are becoming far safer and more secure than ever, whilst also cutting your time down considerably!

If you’ve found this relevant and helpful, visit Instrumental to see how we can help you further grow your label!